Effective Date: January 1, 2025
Last Updated: November 20, 2025
At KampusFlow, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management platform and services. By using KampusFlow, you agree to the terms outlined in this policy.
We collect personal information that you provide directly to us, including:
When you access our platform, we automatically collect certain information:
We may receive information from:
We use the collected information for the following purposes:
We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:
We will share your information when you explicitly authorize us to do so.
We engage trusted third-party service providers to assist in:
These providers are contractually obligated to protect your information and use it only for specified purposes.
We may disclose information to comply with legal obligations, court orders, government requests, or to protect our rights and safety.
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity, subject to this Privacy Policy.
Information is shared among authorized school administrators, teachers, and staff as necessary for educational and administrative purposes.
We implement industry-standard security measures to protect your personal information:
Data encrypted in transit (TLS/SSL) and at rest using AES-256 encryption
Hosted on secure cloud servers with regular backups and disaster recovery
Role-based access control (RBAC) and multi-factor authentication (MFA)
24/7 security monitoring and intrusion detection systems
Periodic security assessments and vulnerability testing
Staff trained on data protection and security best practices
Note: While we implement robust security measures, no system is completely secure. We cannot guarantee absolute security of your information transmitted through the internet.
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Active Accounts: Information is retained while your account is active and you continue using our services.
Inactive Accounts: After account closure, we may retain certain information for legal, regulatory, or legitimate business purposes.
Student Records: Academic records may be retained for extended periods as required by educational regulations and institutional policies.
Financial Records: Payment and fee records are retained as required by tax and accounting laws.
Deletion Requests: Upon request, we will delete your information, subject to legal retention requirements.
You have the following rights regarding your personal information:
To exercise any of these rights, please contact us at privacy@kampusflow.in. We will respond to your request within 30 days.
KampusFlow is designed for use by educational institutions to manage student information. We recognize the importance of protecting children's privacy:
Important: If you believe we have inadvertently collected information from a child without proper consent, please contact us immediately at privacy@kampusflow.in.
Our platform integrates with third-party services to provide enhanced functionality:
These third-party services have their own privacy policies. We encourage you to review their policies. We are not responsible for the privacy practices of these external services.
KampusFlow is operated from India. Your information may be transferred to, stored, and processed in India or other countries where our service providers operate.
By using our services, you consent to the transfer of your information to countries outside your country of residence, which may have different data protection laws. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
We comply with applicable data protection and privacy laws, including:
We regularly review and update our practices to ensure ongoing compliance with evolving regulations.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.
Notification: We will notify you of material changes by:
Your Continued Use: Your continued use of KampusFlow after changes become effective constitutes acceptance of the updated Privacy Policy.
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
General Inquiries
info@kampusflow.inPhone
+91 6361557581
+91 9036298017
Address
KampusFlow
Mangalore, Karnataka, India
We aim to respond to all privacy-related inquiries within 30 business days. For urgent matters, please mark your communication as "Urgent - Privacy Request."
Your privacy and security are our top priorities. We are committed to protecting your personal information and maintaining the highest standards of data protection.